INTRODUCTION

The Registrar Office arranges variety of administrative functions for the University under the supervision of the departmental head Engr. Javed Aziz Khan, Registrar of the University.

Major Functions

• Conduct of meetings of Statutory bodies of the University, viz: Senate, Syndicate, Academic Council, Affiliation Committee and Selection Board.
• Monitoring and control of Quality Management System of the Department for the betterment of the University.
• Management of all Academic activities of the University including admissions, enrolment and maintenance of student records.
• Monitoring and control of the security and general administrative matters to keep the environment smooth for the Students, Faculty  Members and other Staff.
• Human Resource Management of University Employees & related matters.
• Correspondence with External Agencies.
• Elections of Senate and Syndicate.
• Maintenance of graduate register and holding there elections.
• Compilation of University Act / Statutes / Regulations.
• Dealing with legal matters of the University.
• Conduct of the University Convocation.
• Operation and maintenance of light vehicles.

- : { The Registrar Office believes that the Quality Management is the key to success } :

ORGANIZATION CHART

CORE OBJECTIVES & KEY PERFORMANCE INDICATORS

Departmental Core Objectives:

To continuously improve levels of customer satisfaction at Registrar�s Office.

Key Performance Indicators:

1. Timely conduct of meetings of the relevant University's statutory bodies in a prescribed manner
2. Improve cycle time of services provided to employees and students
3. Updating and completing personal files of University employees
4. Feedback Surveys of performance of Registrar's Office by employees
5. Feedback Surveys of performance of Registrar's Office by concerned Departments

Customer Feedback:

1. Customers' feedback survey for the University employees are conducted once a year in following two phases
2. For non-teaching departments, in the month of March every year
3. For teaching departments, in the month of September every year

Yearly Objective and Action Plan

RESPONSIBILITIES

Registrar
	Human Resource Management of University Employees
	Conduct of Statutory Bodies Meetings of the University viz, Senate, Syndicate, Academic Council, Affiliation Committee, and Selection Board.
	Correspondence with External Agencies, including foreign missions, Higher Education Commission, Chancellor Secretariat, Ministry of Education, Pakistan Engineering Council etc.
	Management and maintenance of student records
	Quality Management of the Department
	Elections of teachers representatives for Senate and Syndicate
	Maintenance of graduate register and holding there elections.
	Other duties specifically assigned by the Vice-Chancellor and implementation of the decisions taken by the Senate, the Syndicate and the Academic Council.

Additional Registrar
	Assisting Registrar
	Supervision of Admissions
	Compilation and updating of University Act / Statutes / Regulations with the assistance of Coordination Section
	Dealing with legal matters of the University
	Looking after the routine work of the department in absence of the Registrar
	Performing any other duties specifically assigned by the Registrar and the Chairman, Admissions Committee.

Deputy Registrar (Establishment)
	Keeping and maintaining the service records/ personal files of University employees in BPS-16 and above
	Preparing and putting up requests of University employees in BPS 16 and above for  consideration by the Registrar
	Maintaining earned leave records of University employees in BPS 16 and above   i)   issuing the category-wise Seniority Lists of University employees in BPS-16 and above in January every year ii)   working papers and minutes of the Selection Board meetings iii)  working papers of the Syndicate meetings relating to establishment matters
	initiating preparation of the pension papers of University employees in BPS-16 and above one year before their expected dates of retirement
	acting as the Secretary of Computer Loan Committee, Selection Committee and Departmental Promotion Committee (B-16 & Above) and maintain their records   a) maintaining records of tenure periods of nominated members of University Selection Board and reminding Registrar well in advance for arranging nominations of expiring member   b) issuing call letters to the eligible candidates after scrutiny of their applications, for Interview before the Selection Board
	maintaining Dead Stock Register of the department

Assistant Registrar (Establishment)-I
	keeping record of University employees in BPS 1 to 15
	preparing and putting up requests of University employees in BPS 1 to 15 and above for consideration by the Registrar
	maintenance of personal files of University employees in BPS 1 to 15
	coordinating social activities of University employees in BPS 1 to 15
	assisting Registrar in preparing and issuing the category-wise Seniority Lists of University employees in BPS-1 to 15 in January every year
	initiating preparation of the pension papers of University employees in BPS-1 to 15 one year before their expected dates of retirement
	acting as the Secretary of Departmental Promotion Committee (B-1 to 15) and maintaining its record

Assistant Registrar (Establishment)-II
	assisting Deputy Registrar (Establishment) in all administrative matters
	processing the requests of University employees in BPS-16 and above and putting them to the Deputy Registrar (Establishment) for consideration by the Registrar
	assisting Deputy Registrar (Establishment) in general correspondence over the establishment matters
	initiating preparation of the pension papers of University employees in BPS-16 above, one year before their expected dates of retirements
	preparing the cases of transfer and postings, study leaves, of University employees in BPS-16 and above
	assisting the Deputy Registrar (Establishment) in process of selection, recruitment and creation of posts
	ensuring the issue of all administrative office orders, notifications circulars, etc signed by the Registrar / Deputy Registrar (Establishment)
	assisting Deputy Registrar (Establishment) in issuing office orders for appointments of part time teachers

Deputy Registrar (Academic)
	maintaining student records (e.g. admission, enrolment, change of discipline etc.) and providing lists of registered students, year wise, to concerned teaching departments
	dealing with cases of migration, change of discipline and Inter – University nomination
	providing students with documents such as character certificate, bonafide certificate, covering letter on academic records for foreign universities etc.
	acting as Secretary Boards of Faculties and maintain their record with follow up on actions assigned
	assisting Registrar in preparing working papers and minutes of meetings for Syndicate, Academic Council and Affiliation Committee Meetings
	assisting Registrar in conducting Academic Convocation of the University
	assisting Registrar in publication of Prospectus, Syllabuses
	maintaining records of tenure periods of nominated members of University Academic Council, Affiliation Committee and reminding Registrar well in advance for arranging nominations of expiring members

Assistant Registrar (Academic)
	assisting Deputy Registrar (Academic) in all academic matters
	collecting data about all post-graduate programmes of Teaching Departments
	maintaining record of tenure periods of nominated members of the Boards of Faculty and reminding Deputy Registrar (Academic) well in advance for arranging nominations of expiring members
	arranging issue of necessary office orders regarding the migration, change of discipline, re-admission and withdrawal cases with approval of the Dean concerned
	dealing with verification cases for post-graduate programmes
	issuing lists of admitted students to the teaching departments for under-graduates / post-graduates programmes

Deputy Registrar (Coordination)
	assisting Registrar in preparing working papers and minutes of Syndicate and Senate meetings
	maintaining records of proceedings of the Syndicate and the Senate
	processing cases of teachers/officers nominated for training and scholarships and maintaining their records
	processing cases of teachers/officers proceeding to attend conferences, seminars, symposia and administrative courses and maintaining their records
	maintaining records of tenure periods of elected/ nominated members of University Syndicate and the Senate and reminding Registrar well in advance for arranging elections/ nominations of expiring member
	assisting Registrar in updating the Register of registered graduates in accordance with the provisions of the Act/ Statutes and maintaining its record
	assisting Registrar in conducting the Election of Members of the Senate and the Syndicate in accordance with the provisions of the Act
	assisting Registrar in implementation of the decisions made by the Senate and the Syndicate

Deputy Registrar (Security and General)
	assisting Registrar in maintaining  security in the University and keeping close coordination with all law enforcement agencies
	assisting Registrar in maintenance and operation of light vehicles
	acting as in-charge of dispatch section
	acting as protocol officer for the Vice-Chancellor and University guests
	arranging lunch, refreshments etc for meetings of the Senate, the Syndicate, the Academic Council and of other such bodies

Security Officer
	assisting Deputy Registrar (S&G) in maintenance of Security in the University by looking after security staff and ensuring that they perform their duties in proper manner
	reporting immediately to Deputy Registrar (S&G) and Registrar about any untoward situation or incident occurred or likely to occur resulting in disturbance to the general law and order situation in the University

IT Manager
	acting as Incharge of IT & Database Section
	assisting Registrar in computerization and data-base work of the department
	computerizing the statistical information / data of the Registrar’s Office for availability at suitable time for useful purpose
	assisting Additional Registrar in document and data control of the University Act / Statutes / Regulations

Area Coordinator
	assisting Registrar in enforcement of and monitoring the activities in the department related to the Quality Management System
	acting as Secretary of the Departmental Board of Review (BOR)
	preparing working papers and minutes of the Departmental BOR Meetings for approval by the Registrar and maintaining their records
	conducting the Customer’s feedback survey in a prescribed manner

ACADEMIC PROGRAMMES

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ACADEMIC CALENDAR

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DOWNLOADABLE FORMS

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