registrar office

 

 

 

Responsibilities:

 

Registrar

Human Resource Management of University Employees

Conduct of Statutory Bodies Meetings of the University viz, Senate, Syndicate, Academic Council, Affiliation Committee, and Selection Board.

Correspondence with External Agencies, including foreign missions, Higher Education Commission, Chancellor Secretariat, Ministry of Education, Pakistan Engineering Council etc.

Management and maintenance of student records

Quality Management of the Department

Elections of teachers representatives for Senate and Syndicate

Maintenance of graduate register and holding there elections.
Other duties specifically assigned by the Vice-Chancellor and implementation of the decisions taken by the Senate, the Syndicate and the Academic Council.

 


Additional Registrar
Assisting Registrar
Supervision of Admissions
Compilation and updating of University Act / Statutes / Regulations with the assistance of Coordination Section
Dealing with legal matters of the University
Looking after the routine work of the department in absence of the Registrar
Performing any other duties specifically assigned by the Registrar and the Chairman, Admissions Committee.

 

 

Deputy Registrar (Establishment)
Keeping and maintaining the service records/ personal files of University employees in BPS-16 and above
Preparing and putting up requests of University employees in BPS 16 and above for  consideration by the Registrar

Maintaining earned leave records of University employees in BPS 16 and above

 

i)     issuing the category-wise Seniority Lists of University employees in BPS-16 and above in January every year

ii)   working papers and minutes of the Selection Board meetings

iii)  working papers of the Syndicate meetings relating to establishment matters

initiating preparation of the pension papers of University employees in BPS-16 and above one year before their expected dates of retirement

acting as the Secretary of Computer Loan Committee, Selection Committee and Departmental Promotion Committee (B-16 & Above) and maintain their records

 

a) maintaining records of tenure periods of nominated members of University Selection Board and reminding Registrar well in advance for arranging nominations of expiring member

 

b) issuing call letters to the eligible candidates after scrutiny of their applications, for Interview before the Selection Board

maintaining Dead Stock Register of the department

 


Assistant Registrar (Establishment)-I
keeping record of University employees in BPS 1 to 15
preparing and putting up requests of University employees in BPS 1 to 15 and above for consideration by the Registrar
maintenance of personal files of University employees in BPS 1 to 15
coordinating social activities of University employees in BPS 1 to 15
assisting Registrar in preparing and issuing the category-wise Seniority Lists of University employees in BPS-1 to 15 in January every year
initiating preparation of the pension papers of University employees in BPS-1 to 15 one year before their expected dates of retirement
acting as the Secretary of Departmental Promotion Committee (B-1 to 15) and maintaining its record

 

 

Assistant Registrar (Establishment)-II
assisting Deputy Registrar (Establishment) in all administrative matters
processing the requests of University employees in BPS-16 and above and putting them to the Deputy Registrar (Establishment) for consideration by the Registrar
assisting Deputy Registrar (Establishment) in general correspondence over the establishment matters
 initiating preparation of the pension papers of University employees in BPS-16 above, one year before their expected dates of retirements
preparing the cases of transfer and postings, study leaves, of University employees in BPS-16 and above
assisting the Deputy Registrar (Establishment) in process of selection, recruitment and creation of posts
ensuring the issue of all administrative office orders, notifications circulars, etc signed by the Registrar / Deputy Registrar (Establishment)
assisting Deputy Registrar (Establishment) in issuing office orders for appointments of part time teachers

 

 

Deputy Registrar (Academic)
maintaining student records (e.g. admission, enrolment, change of discipline etc.) and providing lists of registered students, year wise, to concerned teaching departments
dealing with cases of migration, change of discipline and Inter – University nomination
providing students with documents such as character certificate, bonafide certificate, covering letter on academic records for foreign universities etc.
acting as Secretary Boards of Faculties and maintain their record with follow up on actions assigned
assisting Registrar in preparing working papers and minutes of meetings for Syndicate, Academic Council and Affiliation Committee Meetings
assisting Registrar in conducting Academic Convocation of the University
assisting Registrar in publication of Prospectus, Syllabuses
maintaining records of tenure periods of nominated members of University Academic Council, Affiliation Committee and reminding Registrar well in advance for arranging nominations of expiring members

 

 

Assistant Registrar (Academic)
assisting Deputy Registrar (Academic) in all academic matters
 collecting data about all post-graduate programmes of Teaching Departments
maintaining record of tenure periods of nominated members of the Boards of Faculty and reminding Deputy Registrar (Academic) well in advance for arranging nominations of expiring members
arranging issue of necessary office orders regarding the migration, change of discipline, re-admission and withdrawal cases with approval of the Dean concerned
dealing with verification cases for post-graduate programmes
issuing lists of admitted students to the teaching departments for under-graduates /
post-graduates programmes

 

 

Deputy Registrar (Coordination)

assisting Registrar in preparing working papers and minutes of Syndicate and Senate meetings

maintaining records of proceedings of the Syndicate and the Senate

processing cases of teachers/officers nominated for training and scholarships and maintaining their records

processing cases of teachers/officers proceeding to attend conferences, seminars, symposia and administrative courses and maintaining their records

maintaining records of tenure periods of elected/ nominated members of University Syndicate and the Senate and reminding Registrar well in advance for arranging elections/ nominations of expiring member

assisting Registrar in updating the Register of registered graduates in accordance with the provisions of the Act/ Statutes and maintaining its record

assisting Registrar in conducting the Election of Members of the Senate and the Syndicate in accordance with the provisions of the Act

assisting Registrar in implementation of the decisions made by the Senate and the Syndicate

 

 

Deputy Registrar (Security and General)

assisting Registrar in maintaining  security in the University and keeping close coordination with all law enforcement agencies

assisting Registrar in maintenance and operation of light vehicles

acting as in-charge of dispatch section

acting as protocol officer for the Vice-Chancellor and University guests

arranging lunch, refreshments etc for meetings of the Senate, the Syndicate, the Academic Council and of other such bodies

 

 

Security Officer

assisting Deputy Registrar (S&G) in maintenance of Security in the University by looking after security staff and ensuring that they perform their duties in proper manner

reporting immediately to Deputy Registrar (S&G) and Registrar about any untoward situation or incident occurred or likely to occur resulting in disturbance to the general law and order situation in the University

 

 

IT Manager
acting as Incharge of IT & Database Section
assisting Registrar in computerization and data-base work of the department
computerizing the statistical information / data of the Registrar’s Office for availability at suitable time for useful purpose
assisting Additional Registrar in document and data control of the University Act / Statutes / Regulations

 

 

Area Coordinator
assisting Registrar in enforcement of and monitoring the activities in the department related to the Quality Management System
acting as Secretary of the Departmental Board of Review (BOR)
preparing working papers and minutes of the Departmental BOR Meetings for approval by the Registrar and maintaining their records
conducting the Customer’s feedback survey in a prescribed manner

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