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Registrar

Introduction

The Registrar Office arranges variety of administrative functions for the University under the supervision of the departmental head Mr. Ghazanfar Hussain, Registrar of the University.

Major Functions

  • Conduct of meetings of Statutory bodies of the University, viz: Senate, Syndicate, Academic Council, Affiliation Committee and Selection Board.
  • Monitoring and control of Quality Management System of the Department for the betterment of the University.
  • Management of all Academic activities of the University including admissions, enrolment and maintenance of student records.
  • Monitoring and control of the security and general administrative matters to keep the environment smooth for the Students, Faculty  Members and other Staff.
  • Human Resource Management of University Employees & related matters.
  • Correspondence with External Agencies.
  • Elections of Senate and Syndicate.
  • Maintenance of graduate register and holding there elections.
  • Compilation of University Act / Statutes / Regulations.
  • Dealing with legal matters of the University.
  • Conduct of the University Convocation.
  • Operation and maintenance of light vehicles.

- : { The Registrar Office believes that the Quality Management is the key to success } :

 

Organization Chart

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Core Objectives & Key Performance Indicators


Departmental Core Objectives:

To continuously improve levels of customer satisfaction at Registrar's Office.

Key Performance Indicators:

  1. Timely conduct of meetings of the relevant University's statutory bodies in a prescribed manner.
  2. Improve cycle time of services provided to employees and students.
  3. Updating and completing personal files of University employees.
  4. Feedback Surveys of performance of Registrar's Office by employees.
  5. Feedback Surveys of performance of Registrar's Office by concerned Departments.

Customer Feedback:

  1. Customers' feedback survey for the University employees are conducted once a year in following two phases.
  2. For non-teaching departments, in the month of March every year.
  3. For teaching departments, in the month of September every year.


Objective 2017

Objective 2018

 

Responsibilities

Registrar:

  • Human Resource Management of University Employees.
  • Conduct of Statutory Bodies Meetings of the University viz, Senate, Syndicate, Academic Council, Affiliation Committee, and Selection Board.
  • Correspondence with External Agencies, including foreign missions, Higher Education Commission, Chancellor Secretariat, Ministry of Education, Pakistan Engineering Council etc.
  • Management and maintenance of student records.
  • Quality Management of the Department.
  • Elections of teachers representatives for Senate and Syndicate.
  • Maintenance of graduate register and holding there elections.
  • Other duties specifically assigned by the Vice-Chancellor and implementation of the decisions taken by the Senate, the Syndicate and the Academic Council.

Additional Registrar:

  • Assisting Registrar.
  • Supervision of Admissions.
  • Compilation and updating of University Act / Statutes / Regulations with the assistance of Coordination Section.
  • Dealing with legal matters of the University.
  • Looking after the routine work of the department in absence of the Registrar.
  • Performing any other duties specifically assigned by the Registrar and the Chairman, Admissions Committee.


Deputy Registrar (Establishment):

  • Keeping and maintaining the service records/ personal files of University employees in BPS-16 and above.
  • Preparing and putting up requests of University employees in BPS 16 and above for  consideration by the Registrar.
  • Maintaining earned leave records of University employees in BPS 16 and above.
    • issuing the category-wise Seniority Lists of University employees in BPS-16 and above in January every year
    • working papers and minutes of the Selection Board meetings
    • working papers of the Syndicate meetings relating to establishment matters
  • initiating preparation of the pension papers of University employees in BPS-16 and above one year before their expected dates of retirement
  • acting as the Secretary of Computer Loan Committee, Selection Committee and Departmental Promotion Committee (B-16 & Above) and maintain their records
    • maintaining records of tenure periods of nominated members of University Selection Board and reminding Registrar well in advance for arranging nominations of expiring member.
    • issuing call letters to the eligible candidates after scrutiny of their applications, for Interview before the Selection Board.
    • maintaining Dead Stock Register of the department.

 

Assistant Registrar (Establishment)-I :

  • keeping record of University employees in BPS 1 to 15.
  • preparing and putting up requests of University employees in BPS 1 to 15 and above for consideration by the Registrar.
  • maintenance of personal files of University employees in BPS 1 to 15.
  • coordinating social activities of University employees in BPS 1 to 15.
  • assisting Registrar in preparing and issuing the category-wise Seniority Lists of University employees in BPS-1 to 15 in January every year.
  • initiating preparation of the pension papers of University employees in BPS-1 to 15 one year before their expected dates of retirement.
  • acting as the Secretary of Departmental Promotion Committee (B-1 to 15) and maintaining its record.

 

Assistant Registrar (Establishment)-II:

  • assisting Deputy Registrar (Establishment) in all administrative matters.
  • processing the requests of University employees in BPS-16 and above and putting them to the Deputy Registrar (Establishment) for consideration by the Registrar.
  • assisting Deputy Registrar (Establishment) in general correspondence over the establishment matters
  • initiating preparation of the pension papers of University employees in BPS-16 above, one year before their expected dates of retirements
  • preparing the cases of transfer and postings, study leaves, of University employees in BPS-16 and above
  • assisting the Deputy Registrar (Establishment) in process of selection, recruitment and creation of posts
  • ensuring the issue of all administrative office orders, notifications circulars, etc signed by the Registrar / Deputy Registrar (Establishment)
  • assisting Deputy Registrar (Establishment) in issuing office orders for appointments of part time teachers


Deputy Registrar (Academic):

  • maintaining student records (e.g. admission, enrolment, change of discipline etc.) and providing lists of registered students, year wise, to concerned teaching departments.
  • dealing with cases of migration, change of discipline and Inter – University nomination.
  • providing students with documents such as character certificate, bonafide certificate, covering letter on academic records for foreign universities etc.
  • acting as Secretary Boards of Faculties and maintain their record with follow up on actions assigned.
  • assisting Registrar in preparing working papers and minutes of meetings for Syndicate, Academic Council and Affiliation Committee Meetings.
  • assisting Registrar in conducting Academic Convocation of the University.
  • assisting Registrar in publication of Prospectus, Syllabuses.
  • maintaining records of tenure periods of nominated members of University Academic Council, Affiliation Committee and reminding Registrar well in advance for arranging nominations of expiring members.


Assistant Registrar (Academic):

  • assisting Deputy Registrar (Academic) in all academic matters.
  • collecting data about all post-graduate programmes of Teaching Departments.
  • maintaining record of tenure periods of nominated members of the Boards of Faculty and reminding Deputy Registrar (Academic) well in advance for arranging nominations of expiring members.
  • arranging issue of necessary office orders regarding the migration, change of discipline, re-admission and withdrawal cases with approval of the Dean concerned.
  • dealing with verification cases for post-graduate programmes.
  • issuing lists of admitted students to the teaching departments for under-graduates / post-graduates programmes.


Deputy Registrar (Coordination):

  • assisting Registrar in preparing working papers and minutes of Syndicate and Senate meetings.
  • maintaining records of proceedings of the Syndicate and the Senate.
  • processing cases of teachers/officers nominated for training and scholarships and maintaining their records.
  • processing cases of teachers/officers proceeding to attend conferences, seminars, symposia and administrative courses and maintaining their records.
  • maintaining records of tenure periods of elected/ nominated members of University Syndicate and the Senate and reminding Registrar well in advance for arranging elections/ nominations of expiring member.
  • assisting Registrar in updating the Register of registered graduates in accordance with the provisions of the Act/ Statutes and maintaining its record.
  • assisting Registrar in conducting the Election of Members of the Senate and the Syndicate in accordance with the provisions of the Act.
  • assisting Registrar in implementation of the decisions made by the Senate and the Syndicate


Deputy Registrar (Security and General):

  • assisting Registrar in maintaining  security in the University and keeping close coordination with all law enforcement agencies
  • assisting Registrar in maintenance and operation of light vehicles
  • acting as in-charge of dispatch section
  • acting as protocol officer for the Vice-Chancellor and University guests
  • arranging lunch, refreshments etc for meetings of the Senate, the Syndicate, the Academic Council and of other such bodies


Security Officer

  • assisting Deputy Registrar (S&G) in maintenance of Security in the University by looking after security staff and ensuring that they perform their duties in proper manner
  • reporting immediately to Deputy Registrar (S&G) and Registrar about any untoward situation or incident occurred or likely to occur resulting in disturbance to the general law and order situation in the University

 

IT Manager:

  • acting as Incharge of IT & Database Section
  • assisting Registrar in computerization and data-base work of the department
  • computerizing the statistical information / data of the Registrar’s Office for availability at suitable time for useful purpose
  • assisting Additional Registrar in document and data control of the University Act / Statutes / Regulations


Area Coordinator:

  • assisting Registrar in enforcement of and monitoring the activities in the department related to the Quality Management System
  • acting as Secretary of the Departmental Board of Review (BOR)
  • preparing working papers and minutes of the Departmental BOR Meetings for approval by the Registrar and maintaining their records
  • conducting the Customer’s feedback survey in a prescribed manner

 

Academic Programmes


Click here to view Academic Programmes

 

Academic Calendar

Click here to view Academic Calendar

 

Downloadable Forms

Click here to view Downloadable Forms

 

Contact Us
 

Syed Ghazanfar Hussain
registrar@neduet.edu.pk

M.Phil / PhD in progress (UoK);       
M.Sc.( Physical Chemistry) (UoK) (Gold Medal)
Registrar 2201
Syed Imtiaz Ahmed
dracad@neduet.edu.pk
Deputy Registrar (Academic) 2221
Syed Arshad Hassan
dre@neduet.edu.pk
Deputy Registrar (Establishment-II) 2244
Mr. Khalid Mahmood Makhdoom
arsg@neduet.edu.pk
Ag. Deputy Registrar (Security) 2251
Mr. Khalid Mahmood Makhdoom
makhdoom@neduet.edu.pk
Ag. Deputy Registrar (Coordination) 2591
Mr. Khalid Mahmood Makhdoom
makhdoom@neduet.edu.pk
Assistant Registrar (Coordination) 2591
Mr. Ali Muhammad Memon
are2@neduet.edu.pk
Assistant Registrar (Establishment-I) 2441
Mr. Muhammad Zubair Ag. Assistant Registrar (Establishment-II) 2425
Mr. Amir Naseer Assistant Registrar (Legal) 2441
Mr. Irfan Ali
aracad@neduet.edu.pk
Assistant Registrar (Academic) 2322
Mr. Muhammad Haris Islam
haris.islam@neduet.edu.pk
I.T. Manager (Jr. Scale)  2525